Applications are invited from suitably qualified persons to fill the post of Secretary (OP/SS 2) at the Portmore City Municipality:-
The incumbent is responsible for providing secretarial, clerical, and administrative support in order to ensure that services are provided in an effective and efficient manner.
Qualification & Experience
Four (4) CXC subjects including English Languages and Mathematics.
A Diploma in Secretarial Studies or Certified Professional Secretary (CPS).
Completion of Certified Administrative Management level 2 (CAM2).
At least two (2) years experience in a similar position.
Proficiency in Typewriting: 40-45wpm
DUTIES AND RESPONSIBILITIES:
Provides Secretarial services.
Types letters, memoranda and reports.
Takes minutes of Meetings.
Sorts and distributes incoming mails.
Maintains up-to-date copies of publications, laws and regulations used by Committees and Departments of the Council.
Maintains an effective records management system that allows security and speedy retrieval of documents and information.
Maintains accurate schedule of routine and special appointments for Supervisor.
Monitors and follows-up on issues, deadlines and priorities of concern to the Department.
Plans, develops and implements office procedures.
Receives and places telephone calls, response to routine queries, takes accurate messages or routes enquiries to proper source.
Performs other administrative functions and assumes responsibilities as may arise from time to time, which will enhance the performance of the Department.
Working knowledge of relevant computer systems and applications
Personal Skills and Attributes
Excellent customer relations and interpersonal skills.
Proficient in Microsoft Office Suite.
Good time management and organizational skills.
Good communication skills – both written and oral.
Typewriting skills of 60 w.p.m.
Specific knowledge required:
Working knowledge of the Staff Orders and government regulations.
In-depth knowledge of Office Systems and Procedures.
Comprehensive knowledge of the Department’s activities.
Good knowledge of records management principles and practices.
Applications accompanied by resumes should be submitted no later than June 21, 2022 to the:
Human Resource & Facilities Manager
Portmore City Municipality
1 Cookson Pen
Braeton Parkway
Greater Portmore
St. Catherine
OR
APPLY ONLINE
Email: applications.pmc@gmail.com
We thank all applicants for expressing interest, however only shortlisted candidates will be contacted.